PRH requires a separate contact-data form for liquidation filings

PRH now instructs filers submitting a limited company’s or cooperative’s liquidation final accounts by web form to provide the contact person’s details on a separate personal-data form.PRH Every other attachment is public, so the filing package must keep personal identity codes, home addresses and confidential information, including health information and business secrets, out of those attachments.

The instruction concerns final accounts after liquidation. The filing channel depends on the entity’s register status: use the YTJ service if its details are still in the Trade Register, and the web form if it is no longer registered.PRH For the web submission, combine the liquidator’s report, its supporting documents and any power of attorney into one file; provide contact details separately on the personal-data form.

PRH has also changed its delivery instruction. Once the final accounts are registered, the register extract is sent to the contact person’s or the company’s address.PRH Previously, the instruction specified the company’s postal address recorded in the Trade Register. Advisers handling the submission should therefore check the contact details as well as the public attachments.

The final-account filing remains free of charge. PRH instructs the company or cooperative to file within two months after the final accounts have been approved at the general meeting or cooperative meetingPRH, and to state that approval date in YTJ or on the web form. The liquidator’s report must cover the whole liquidation and explain the distribution of assets, with financial statements, management reports and any audit reports from the liquidation period attached.

The liquidator or an authorised representative signs the notification; procuration alone is insufficient. If a representative signs, PRH requires a copy of a specific power of attorney or the original of an open power of attorney for legal proceedings. Logging into the web form requires a Finnish personal identity code and personal online banking credentials, a mobile certificate or a certificate card. A separate dissolution notification must also be filed.

The statutory basis for final-account registration is Osakeyhtiölaki, Chapter 20, section 16, and Osuuskuntalaki, Chapter 23, section 16, each referring to Chapter 8, section 10 of the respective Act.