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FinlandKela

Employers advised to file Kela benefits separately in Tulorekisteri

Employers should file Kela claims on separate Tulorekisteri reports, include employment and absence data, and report the paid-absence continuation date so the allowance reaches the right payee.

By Taxxa AI OyPublished 22 October 2026

Payroll & Labour

Industry: Across industries

Finnish employers can claim six Kela benefits directly from their own payroll software through the Tulorekisteri: sairauspäiväraha, osasairauspäiväraha, kuntoutusraha, vanhempainpäivärahat, perhevapaakorvaus and vuosilomakustannuskorvaus.Kela The route requires a payroll program that can report absence data to the TulorekisteriKela, abandonment of paper decisions, and a reported account number in Työnantajan päiväraha- ja korvauspalvelu. The arrangement suits in particular large employers handling many Kela cases, because the process is largely automated and many applications can be sent at once.

Applications should be formed as reports separate from ordinary pay reports.Kela When the data an application needs travels on separate reports, earnings data can be corrected or cancelled without disturbing how applications were formed, and a compensation application cannot inadvertently go to Kela a second time. An application may still travel together with a pay report if the employer's payroll software forms the application correctly, so that no superfluous applications leave for Kela.Kela

Every Tulorekisteri-based Kela application presupposes at least palvelussuhdetiedot and poissaolotiedot on the palkkatietoilmoitusKela; the exact mandatory set depends on which benefit the employer claims. A Tulorekisteri submission alone is often not enough for Kela to decide entitlement.Kela The most common additional items employers are asked for are a lääkärintodistus for sairaus- or osasairauspäiväraha, details of part-time work for osasairauspäiväraha, and details of working conditions for erityisraskausraha. Employers deliver these in Työnantajan päiväraha- ja korvauspalvelu, or alternatively by suojattu sähköposti or by post. The "Lisätietoja" field on the report normally needs no entry.

When an employee's absence is prolonged, the continuation is claimed on a new report starting on the day after the previous paid absence ended.Kela An absence running 2.2.2025–22.2.2025 followed by continued leave until 14.3.2025 is therefore reported as 2.2.2025–22.2.2025 and then as 23.2.2025–14.3.2025, each with its own absence reason, absence period, pay for the absence period and Maksutiedon tyyppi Kela, päivärahahakemus.

The "Poissaolo jatkuu, mihin asti" date is reported when the employer knows the paid absence for the same reason will continue.Kela Monthly payroll filers report it on each interim filing while pay for the whole absence cannot yet be reported: the filing submitted 3.3.2025 for 2.2.2025–28.2.2025 carries 4.4.2025, the filing submitted 3.4.2025 for 1.3.2025–31.3.2025 carries 4.4.2025, and the final filing submitted 3.5.2025 for 1.4.2025–4.4.2025 carries no continuation date because the paid absence has ended. Where continuation is likely but its length is not yet known, the employer may enter the date up to which it remains obliged to pay absence pay.

Reporting the continuation date fixes who receives the daily allowance.Kela Kela pays the allowance to the employer up to the reported dateVero; once the absence continues unpaid, for example after the pay obligation ends, Kela pays the allowance to the employeeKela. Detailed filing instructions sit under Poissaolotiedot on the Tulorekisteri pages, with technical documentation on the Dokumentaatio page.

Employers check submitted applications in Työnantajan päiväraha- ja korvauspalvelu under Katso aiemmin lähetetyt. Review requires the Suomi.fi mandate Palvelussuhteeseen liittyvien etuuksien hakeminen, while the organisation's responsible person, for example the toimitusjohtaja, can review without a mandate; the employee sees the employer's application in OmaKela. Kela sends an email message once at least one decision has been issued to the employer, to the address the employer maintains in the service under Päivitä työnantajan tietoja; paper decisions are not sent by post for Tulorekisteri applications.

Legal basis: Sairausvakuutuslaki (364/1963) 28 § on payment of the allowance to the employer during paid absence, and Verohallinto's Tietojen ilmoittaminen tulorekisteriin: poissaolotiedot guidance (VH/6459/05.00.00/2025, valid 1.1.2026 onwards) on separate absence reporting and the continuation date.

File Kela benefit claims on Tulorekisteri reports separate from ordinary pay reports unless the payroll software reliably forms joint reports without spurious applications, and keep the "Poissaolo jatkuu, mihin asti" date current so the allowance reaches the correct recipient.

Sources