Šiauliai rewrites procurement-need update rule, adds security check

Šiauliai City Municipality Administration procurement initiators must now handle changed procurement needs through a rewritten three-way rule in the Procurement Management System within 10 daysE TAR, and contract performance securities face a new verification step, under Order No. A-612 of 15 September 2026E TAR signed by Administration Director Antanas BartulisE TAR. The order amends the municipality's public procurement process procedureE TAR approved by Order No. A-2193 of 21 December 2022E TAR.

The rewritten point 18 keeps the existing 10-day duty whenever the allocation of funds changes after the municipal budget is approved or amended, an additional need for goods, services or works emerges during the year, or financing possibilities changeE TAR. From the day such circumstances become apparent, the procurement initiator (Pirkimo iniciatorius) must act in the Procurement Management System (Pirkimų valdymo sistema)E TAR, but now in one of three distinct ways, depending on the situation.

Where the circumstances of the same procurement change, the initiator amends the information of the already approved procurement needE TAR. Where a genuinely new procurement need arises, the initiator completes a new procurement need form — and must not disguise the new need by editing the information of an approved procurement needE TAR. Where the procurement need disappears, the initiator marks it as no longer purposeful (nebetikslingą)E TAR. The middle rule closes a specific circumvention route: new needs can no longer be folded into existing approved entries.

A new point 52.1 adds a verification duty for the contract executor (Sutarties vykdytojas)E TAR. Where a contract performance security instrument has been submitted, the executor checks the draft security measure and the original document against the verification guidelines for contract performance security measures published in the Municipality Administration intranet section “Viešieji pirkimai”E TAR. In complex cases, where assessing the security instrument requires the knowledge and experience of various specialists, a working group may be convened on the contract executor's initiative, and the working group's decisions are recorded in minutes (protokolu). The former points 52.1–52.4 are renumbered 52.2–52.5 accordingly.

The order separately tasks the Customer Service Department (Asmenų aptarnavimo skyrius) with familiarising the administration's structural-unit staff and unaffiliated civil servants and employees with the order through the “Avilys” document management system.

The changes matter in practice for Šiauliai municipal procurement initiators, procurement specialists and contract executors, who carry the new time-bound and verification duties, and indirectly for suppliers, whose performance securities will now be examined against published guidelines with a possible multi-specialist review. Legal basis: Lietuvos Respublikos vietos savivaldos įstatymo 34 straipsnio 1 dalis and 6 dalies 2 punktas. The amended procedure was approved by Order No. A-2193 of 21 December 2022; the amendments come in Order No. A-612 of 15 September 2026.