AES reverses direct-representation party fields

In an AES export declaration filed under direct representation, the exporter goes in the "Deklarētājs" fieldVID and the declarant in the "Pārstāvis" fieldVID, with "Pārstāvja statusa kods" set to 2VID — Pārstāvis - tiešā pārstāvība. That reverses the previous instruction, which told filers to enter the exporter in the "Pārstāvis" boxVID. A declaration completed the old way now misidentifies the parties, so brokers should update working instructions and templates.

The structure is otherwise unchanged. The "Pārstāvis" subsection under "Iesaistītās puses" is completed only where the declarant acts under a representation agreement through direct or indirect representation; a filer declaring for themselves uses no representation and leaves the box empty. Under direct representation the representative acts before customs in the name of and on behalf of another person, and declarant and representative are different persons. Under indirect representation the representative acts in their own name but on behalf of another person, and the "Deklarētājs" and "Pārstāvis" entries are identical, with "Pārstāvja statusa kods" set to 3VID — Pārstāvis - netiešā pārstāvība under the representation agreement. The status-code list follows Article 18(1) of the Savienības Muitas kodekss (SMK): 1 - Deklarētājs, 2 - Pārstāvis – tieša pārstāvniecība, 3 - Pārstāvis – netieša pārstāvībaVID.

A new auto-fill table removes the guesswork about which fields the system completes. Declaring for yourself (code 1): the Eksportētājs and Deklarētājs fields auto-fill with the lodging person's dataVIDVID and there is no Pārstāvis rowVID. Under direct representation (code 2): Eksportētājs must be filled manuallyVID, Deklarētājs auto-fills with the exporter's dataVID, and Pārstāvis auto-fills with the lodging person's dataVID. Under indirect representation (code 3): Eksportētājs must be filled manuallyVID while Deklarētājs and Pārstāvis auto-fill with the lodging person's dataVIDVID.

Filing runs through the Automatizētā eksporta sistēma (AES), reached by authorising in the VID Elektroniskās deklarēšanas sistēma, opening the Elektroniskā muitas datu apstrādes sistēma (EMDAS) and selecting AES. Before anyone can prepare declarations, the company's EDS rights manager assigns the user rights for work with AES under Iestatījumi → Lietotāji un to tiesības, ticking "Tiesības labot" — EDS then saves the rights automatically. A presentation and a video seminar on completing the export declaration in the new system are linked from the same practice.

The representation and auto-fill rules rest on the VID "Automatizētā eksporta sistēma (AES)" practice under Article 18(1) of the Savienības Muitas kodekss (SMK), Regulation (EU) No 952/2013 of the European Parliament and of the Council of 9 October 2013.