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EstoniaRiigi Teataja

Kose vald adopts new procurement rulebook for municipal buyers

New rulebook governs Kose municipal tenders: yearly plan, three-supplier mini-contests below thresholds, written deals from 5,000 euros and web notices above 10,000 euros.

By Taxxa AI OyPublished 7 November 2026

Legal & Corporate

Industry: Across industries

Kose vald has a new procurement rulebook for its municipal administration and the institutions administered by Kose VallavalitsusRiigiteataja. The regulation was adopted on 29 October 2026Riigiteataja as No 20Riigiteataja, repeals regulation No 4Riigiteataja of 19 February 2026, and enters into force on the third day after publication in Riigi TeatajaRiigiteataja. It covers purchases of goods, service contracts, design contests, works contracts and concessionsRiigiteataja, and all amounts in it exclude value added taxRiigiteataja.

Planning runs through an annual hankeplaan confirmed by the vallavalitsus and published on its website. The plan carries at least every procurement reaching the simplified threshold of its type, with planning values starting at 50,000 euros for supplies and servicesRiigiteataja, 100,000 euros for works, special services, design contests and service concessionsRiigiteataja, and 500,000 euros for social services and works concessionsRiigiteataja. Planning data are due by 1 December of the preceding year, and estimated values follow the Public Procurement Act with market prices and market research where needed.

Procurement at or above the simplified threshold is opened by vallavalitsus order fixing the title, procedure, justification for any non-open route, expected contract period and other material terms. A designated responsible person prepares the notice and base documents, acts in the procurement register, handles explanations, checks exclusion, qualification and compliance, and drafts minutes and decision drafts. The vallavalitsus confirms base documents, appoints the responsible persons, takes the reserved contracting-authority decisions, confirms results, authorises signature and decides on material remedies. Negotiations are allowed only as far as the Act or the base documents permit, with equal treatment and documentation.

Below the simplified threshold, purchases run as an ostumenetlus: under 50,000 euros for supplies and servicesRiigiteataja, under 100,000 euros for works, special services, design contests and service concessionsRiigiteataja, and under 500,000 euros for social servicesRiigiteataja. A written invitation is prepared from 5,000 euros for supplies, services and design contestsRiigiteataja, from 5,000 euros for social servicesRiigiteataja and from 10,000 euros for worksRiigiteataja, and it goes to at least three businesses where possibleRiigiteataja. Questions are answered within three working days with the asker kept anonymous, and below 5,000 euros comparable offers may instead be collected through other sales channels from at least three businesses in verifiable form. Results are fixed in a memorandum naming the invitees, bidders, checks, winner and comparison, confirmed by the head of the institution, and every bidder is notified within three working days. Single-source buying without comparison is confined to unforeseeable urgency, a single capable supplier for technical or exclusive-rights reasons, a briefly available bargain well below market price, performance-institution production needs, archival or museum items, and, up to 20,000 euros, cases such as study materials, personal services or cultural programming where competition is unreasonableRiigiteataja.

Contracts of 5,000 euros or more excluding tax are written and signed by the head of the institution or an authorised personRiigiteataja. Procurement documents are kept for at least seven years. Municipal procurements above 10,000 euros appear on the municipal websiteRiigiteataja, generally at least five working days before the deadline. Artificially lowering or splitting an estimated value to avoid a procedure is prohibited, and conflict measures follow the municipal anti-corruption rules.

Legal basis is Kose valla hankekord adopted 29 October 2026 No 20Riigiteataja under kohaliku omavalitsuse korralduse seaduse § 22 lõige 2 and riigihangete seaduse § 9 lõige 3 and § 42 lõige 71.

Bidders for Kose municipal contracts should meet the new invitation, three-bidder comparison, written-form and website-notice duties.

Sources

Kose valla hankekord