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EstoniaTööelu portaal

Small firms spared filing risk analysis, not assessing it

Employers with fewer than ten staff need not file their workplace risk analysis with the Labour Inspectorate — but they must still compile it, keep it written and inform employees.

By Taxxa AI OyPublished 10 November 2026

Payroll & Labour

Industry: Across industries

Small employers have less paperwork but the same safety duty: a business with fewer than ten employees need not submit its workplace risk analysis to the Labour InspectorateTooelu, yet it must still compile the analysisTooelu, keep it in reproducible written form and inform its employees. That is the message of the labour authority's advisory for small businesses, reflecting the risk-analysis chapter of the Töötervishoiu ja tööohutuse seadus — § 134. Töökeskkonna riskianalüüs.

Under the Act, every employer identifies workplace hazards when compiling the risk analysisRiigiteataja, measures their parameters where necessary and assesses the risks to employees' health and safetyRiigiteataja. The analysis contains an action plan with the measures applied at every field of activity and management level to prevent and reduce health risks, with a timetable, named implementers and funding, and it accounts for employees' age, sex and health characteristics, the special risks of the employees named in §§ 10 and 101, and the risks of workstations, equipment and work organisation. The employer updates the analysis when working conditions change materially, tools or technology are replaced, new data on a hazard emerges, an accident or dangerous situation shifts the risk level, an occupational physician finds work-related illness at a health check, or an inspector finds risks insufficiently assessed. Employees and their representatives are informed of the analysis.

The filing duty depends on headcount. An employer with at least ten employees compiles the analysis in the work-environment database (TEIS) or transmits it there in reproducible written formRiigiteataja, with headcount determined under § 18(2) of the Employees' Trustee Act; analyses are stored in the database, and an employer keeps analyses never entered there, or drawn up before 1 March 2021, for 55 years from compilation. An employer with fewer than ten employees is exempt from submission — as is a private limited company whose sole shareholder is also its only board member and employee, and the defence, police, security and rescue services where secrecy legislation conflictsTooelu — but the exemption covers filing onlyTooelu: compiling the analysis and presenting it to employees remains mandatory for them tooTooelu.

In practice, a small employer should therefore still walk through its premises, list the hazards, assess who is exposed, write down the findings with the action plan, and show the result to staff, updating it whenever the six statutory triggers occur. The Inspectorate's free digital risk-analysis tool in the TEIS self-service environment, aimed particularly at small and medium-sized enterprises, supports hazard assessment and action planning. An analysis filed with the Inspectorate must be in Estonian; where employees need another language to understand their briefing, the employer may translate or draw it up bilingually, but the Estonian version is the one filed.

Legal basis: Töötervishoiu ja tööohutuse seadus § 134, with headcount under Töötajate usaldusisiku seadus § 18 lg 2, as explained in the Tööelu risk-analysis guidance.

Small employer: still compile the workplace risk analysis in writing, inform your staff and update it on change — and file it in TEIS once you reach ten employees.

Sources