Rakvere adopts new municipal procurement rulebook

Rakvere has a new municipal procurement rulebook.Riigiteataja Regulation no. 7Riigiteataja of 2 November 2026Riigiteataja, Rakvere Linnavalitsuse hankekord, governs how procurement is organised by the city government offices and the institutions it administersRiigiteataja. It replaces the 2017 rulebookRiigiteataja, regulation no. 5 of 18 September 2017Riigiteataja, which is repealedRiigiteataja. Procedures started before 2 November 2026 are finished under the 2017 rules.Riigiteataja

Each procurement is run by a designated official — the person whose job description covers the purchase or who the city government has named responsible — or, in an administered institution, by its head or a person the head namesRiigiteataja. That organiser carries out the procedure, takes the decisions and signs the documents unless the law or the regulation assigns them elsewhereRiigiteataja, and a substitute covers absences. A commission of at least two members is formed where needed, including an institutional representative where the procurement concerns that institution. The city government keeps the strategic decisions: approving the procurement plan and the joint annual plan, joint procurements with other buyers, mandates to another buyer or person, framework-agreement procurements, and invalidating small, simplified, above-international-threshold and concession procedures.

Money sets the procedure. Documents for procurements of EUR 5,000 or more are coordinated with a lawyer before the procedureRiigiteataja, and contracts of EUR 5,000 or more must be in writingRiigiteataja; below EUR 5,000 an invoice or equivalent proof of the purchase may stand in for the contract. The city government decides purchases and service contracts, including social and special services, and design contests at EUR 20,000 or moreRiigiteataja, and works at EUR 50,000 or moreRiigiteataja — these run as small procurements (väikehange) in the procurement register. Below those lines, the organiser sends a written price inquiry to as many bidders as competition allows, stating the subject, technical description, evaluation criteria and conditions, deadline, whether negotiation is possible, and contact details; negotiations may be held. Below EUR 5,000 the inquiry may go to a single bidder. Emergency repair procurement is exempt from the standard below-threshold routine but must still be in reproducible writing at EUR 5,000 or more.

Planning is annual and public. Staff list the budget year's procurements at or above the small-procurement threshold with the object, procedure type, expected start and signing months, city-council consent needs, organiser title and existing contract expiry; the compiler assembles the plan and the city government approves it within 30 days of the budget's adoption, after which the compiler publishes it in the procurement register. Conflicts of interest that could harm competition must be avoided: organisers and commission members confirm the absence of conflicts in the register or when issuing a price inquiry, and anyone conflicted recuses themselves immediately to the mayor, the mayor's substitute or the institution head, who decides on replacement.

Simplified procedures (lihthange, including social and special services) and above-international-threshold procurements are decided by the city government, which also names the organiser, forms a commission where needed, declares the winning tender and may reject all tenders. A designated person supervises contract performance until expiry, or until the guarantee expires where one was agreed, and handovers on departure must be completed by the last day of service.

Legal basis is riigihangete seaduse § 9, applied together with that Act's procedure thresholds, and Rakvere linnavolikogu 23. aprilli 2003. a määruse nr 10 punkt 19.